This documentation provides an overview of the features available to staff that access HOPS.  The list of features along with additional details is below:

• Dashboard
• Staff
• My Information
• Leave
• Telework
• Timesheet
• Reports

 

Dashboard

The dashboard displays informational tiles that provide snapshots of useful information . The following tiles may be displayed: 

• Who’s Out Today – Displays a list of staff members who are out of the office today. Depending on the office configuration, both leave and telework may be listed.
• Leave Policy Graph – Visual graph of the offices leave policy. The vertical arrow indicates the amount of your credited service.
• Upcoming Important Dates – Displays upcoming birthdays occurring within the next 7 days, and holiday/admin days (office closures) occurring within the next 45 days.
• Leave Analysis – Visual graph of the logged in user’s used and available annual and sick leave.
• Total Leave – Visual graph of the leave that has been used by the logged in user [annual, sick, admin, travel (official), and personal leave].

 

Staff

The staff listing page can be accessed by selecting [Staff] from the left navigation menu. The staff listing displays a list of all current staff.  The information that is displayed may vary per office depending on the configuration. The default display includes location, department, email address, and work phone number.  The display can be changed between a list or grid view by selecting/clicking the four-square icon at the top right portion of the page.  The default view can be set by clicking the checkbox to the left of the view icon.  The search bar at the top of the list to can be used to quickly locate a specific staff member, and the department list allows for filtering of the staff list by department.

 

My Information

This feature allows staff to manage their own personal information. 

• Personal – Includes basic personal information such as name, contact details, and address.
• Job Details – Includes information about a staff member’s job, such as title, department, duty station, and office phone number (Note: Some information is view only).
• Emergency – Allows for entry/management of your emergency contacts, used in case of emergency.
• Medical – Intended for serious medical conditions that staff members want the office to be aware of in case of an emergency. Providing this information is completely optional and not required. 
• Equipment –  This section defaults to show the currently assigned equipment. Staff can use the filter at the top right to display either assigned, returned, or all equipment history.

 

Leave

The leave module allows staff to view leave details and balances, submit leave requests, access the leave calendar, and see who is out of the office for the day. The features are accessed by the tabs located at the top of the page. These features include:

• ‘Overview’ –  Allows for viewing of leave balances for Annual, Sick, and Personal leave. A detailed list of leave information is also available at the bottom of the page. Office holidays and administrative days are displayed on the right side, with holidays occurring within the next 45 days highlighted in blue.
• ‘Submit Request’ – Submission of leave requests through designated approval workflows.
• ‘Calendar’ – Allows staff to see who will be out on leave and holidays by viewing the leave calendar. Staff can also change the calendar view to a weekly, daily, or list format by selecting the appropriate option located at the top right of the page above the calendar.
• ‘Who’s Out Today’ – A list of staff members who are out today based on approved leave. This list will also appear on the dashboard widget.

 

Telework 

Telework management allows staff to view the telework calendar, add telework requests, and optionally review their personal telework history. When assigned to a telework approval group, requests for telework can be added via the telework calendar. Optionally, dependent on the system configuration, staff can add telework days to the calendar without approval.

The features of telework are accessed by selecting [Telework] from the left navigation menu:

• Calendar – Allows staff to view who is scheduled to telework. This is also where staff add/request telework to the calendar.
• ‘History‘ – Selecting the History tab displays of the utilization of telework for the logged in user.

 

Timesheet

Timesheets allows users that are designated to submit a timesheet to enter their time daily/weekly. Each timesheet includes 1 work week. 
Additional information regarding the submission of timesheets can be found here.

 

Reports

This feature provides a variety of reports on different listings, including:

• Birthdays
• Staff Listing